Our Services

Complex/Custom-Made RSVP Management Websites

Virtual Creations prides itself on developing polished, upmarket and on-brand custom RSVP solutions that cater for the most complex of event management requirements. These solutions have been derived and executed from compound business logic processes.

Each solution is developed to be responsive, meet the specifications requested by the client and can include but is not limited to the following components:

  • By invitation only (closed) / Open to public
  • Personalised email communication
  • Single event / Roadshow event
  • Webinar events*
  • Individual / Group booking
  • Breakaway sessions with multiple tracks
  • Sponsor / Speaker / Agenda page management
  • Ticketing solutions
  • Payment portal
  • Voucher redemption
  • Invoicing & credit note functionality
  • Travel logistics
  • Custom add to calendar solutions
  • Surveys
  • CPD Certificate generation and distribution
  • Animated and interactive websites
  • Gamification

*Integration with Microsoft Teams is available for webinars

Briefs are encourage to ensure that we are able to advise on the best process at the most affordable cost.

RSVP Management Software - Emily

Emily is an RSVP software system that was developed internally by dedicated Virtual Creations Software Architects and is a template based solution enabling us to develop basic RSVP websites in a fraction of the time at a lower cost to clients.

Benefits of Emily:

  • Budget friendly
  • Fast turnaround time
  • Customisable form build to obtain all necessary data required from delegates
  • Bulk distribution of personalised email communications (invitation, confirmation, decline)
  • Multiple versions of emails can be set up e.g JHB invitation for JHB Guests, CPT invite for CPT guests (Roadshow)
  • Additional website pages can be added for event information such as Agenda’s and Travel information
  • Simplified online RSVP backend management system
  • Event manager has access to the backend to export real-time reports or update delegate information
  • Export reports to excel
  • View delegate statistics at a glance
  • Secure cloud based solution therefore accessible remotely with internet
  • Manage all projects through one platform
  • Sites are developed and tested by our team in-house to ensure high quality processes

Email design/artwork guidelines are provided for ease of reference for your designers, and the site is based on Header banner and footer banner designs.

There is vast functionality included in Emily however more complex RSVP portals that require ticketing, group booking or payment portals will be referred through to our Custom development team.

Briefs are encourage to ensure that we are able to advise on the best process at the most affordable cost.

Onsite Registration

Onsite registration is not a one-size-fits-all solution.

Each solution is based on the client’s specific accreditation needs. Our software is QR and Barcode compatible, RFID capable and integrated with a CPD platform. To take the hassle of setup and management away from the event organiser, each digital registration is done using our own equipment managed by an Onsite Technical Manager.

Our onsite software has been upgraded in include standardised medical questions for COVID-19. All our equipment is sanitized and cleaned after each event.

Additional Services

  • Microsites
  • Interactive and Animated content websites
  • Web-based mobile applications
  • Corporate website development and hosting
  • Internal software development (HR, Policy Mapping, booking systems etc)
  • Adhoc Mailer Distribution (not linked to any RSVP system – for communication purposes)
  • Bulk SMS Service
  • Submission portals for awards and competitions